Positions Vacant - Mary MacKillop Today

Positions Vacant

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Mary MacKillop Today is an international community development organisation. We work with vulnerable individuals and communities regardless of their faith, ethnicity or gender and are committed to protecting the rights of children in all areas we work around the world.

Working to our values of Faith, Courage, Accountability, Respectfulness and Excellence, Mary MacKillop Today helps create generational change through the teaching of practical life skills to women, men and children in Australia and beyond.

Mary MacKillop Today is proud to receive Voice Project’s Best Workplace Award for 2021. This award is given to organisations that have achieved exceptional levels of employee engagement and satisfaction.

Voice Project works with organisations who are committed to providing their employees with a voice, creating positive change and empowering an engaged workforce. Through consistent, joint efforts of leaders and staff, we see ongoing improvements in employee engagement and organisational performance.

Please see our current vacancies below:

Project Coordinator – EdTech for Early Learning Project
Dili, Timor-Leste

Mary MacKillop Today is currently recruiting for a Project Coordinator for the EdTech for Early Learning Project, based in Dili, Timor-Leste. 

The primary objective of the EdTech Project Coordinator is to oversee and manage the design, testing, piloting, and implementation of Mary MacKillop Today’s new EdTech for Early Learning Project. This project aims to improve the quality of Early Childhood Education in Timor-Leste through innovative Information Communications Technology solutions. The EdTech Project Coordinator will facilitate the design, management and implementation of the EdTech project activities, to be piloted in a range of pre-schools in Liquica and Dili. This role will also be responsible for facilitating training workshops for teachers and parents, conducting community stakeholder consultation workshops, and liaising with key stakeholders including the MoEYS and MMT’s EdTech Consultancy Partner.  

Major areas of responsibility: 

The Project Coordinator has the following key areas of responsibility: 

  1. Project Management and Reporting 
  2. Project Delivery  
  3. Resources Development
  4. Representation and Networking 
  5. Staff Management  

Key Responsibilities

Project Management and Reporting 

The EdTech Project Coordinator will work on coordinating all aspects of the project management and reporting cycle for the EdTech project, including:  

  • Work with consultant and stakeholders to identify the Information & Communication Technology (ICT) needs in Early Childhood Education for project designing, testing and piloting. 
  • Prepare and develop EdTech for Early Learning project proposal and budget in coordination with the Education Program Coordinator (Australia) and the EdTech consultant partner,  
  • Coordinate with the Education Program Coordinator and EdTech consultant partner to oversee all aspects of the project cycle (design, implementation, budgeting, monitoring, reporting, evaluation, and learning)  
  • Prepare and maintain project documents as required.  
  • Participate in regular monitoring of projects to meet project outcomes within budget and timeframes. 
  • Maintain regular communication with the MMT Education Programs Coordinator, Timor-Leste (EPCTL) and the International Programs Group Leader (IPGL) in Sydney and request from them approval of any changes to the project budget or activities. 
  • Design and implement project evaluation tools and disseminate the results in line with contractual arrangements. 
  • Prepare progress and other reports in accordance with the project agreement of internal and external funders and donors. 
  • Ensure the integration of key cross-cutting issues and safeguarding into program design, implementation, and reporting.  
  • Contribute to annual project learning and reflection to continually improve program design and effectiveness. 
  • Prepare final project reports and contribute to the program review process. 

Project Delivery 

The EdTech Project Coordinator will oversee the EdTech project delivery and implementation to pre-basic schools, including:  

  • Assist in the development and delivery of MMT’s EdTech Training for pre-primary school teachers and parents, so they have the skills and knowledge to deliver learning sessions to students in the classroom and at home.  
  • Conduct follow-up visits to assess the delivery of learning sessions in the classroom and provide ongoing mentorship and training to teachers and parents as needed. 
  • Conduct stakeholder and community consultation workshops to ensure project meets the needs of the community. 
  • Support EdTech Consultants to liaise with target schools, teachers and community members.  
  • Together with the Programs Manager and the IPGL oversee the recruitment of consultants to assist in the EdTech project when appropriate.  
  • Mentor and train Project Officer or MMT facilitators so they can deliver learning sessions to teachers and parents through IT approach. 
  • Ensure all project activities are completed in-line with the planned schedule. 
  • Lead the EdTech Project Team and Field-Based Officers in the planning and delivery of parents training workshops. 
  • Conduct regular monitoring of field-based staff activities to enhance the quality and effectiveness of these activities.  
  • Allocate tasks to members of the EdTech Project Team in preparation for Teacher Training and Parents Workshops and Field-Based activities. 
  • Mentor other members of EdTech Project Team in delivering EdTech training for teachers and students. Jointly carry out monitoring and mentoring with MoE and INFORDEPE

Resource Development

The EdTech Project Coordinator will develop resources to support teachers training in enabling them to provide learning sessions to students including:  

  • Create and produce any necessary teaching documents and resources to support the EdTech Project in line with the new national curriculum. 
  • Source and purchase projectors and tablets as needed to support EdTech project implementation in close consultation with ICT consultant. 
  • Review, edit all ICT/apps content to ensure they comply with INL Tetun and national curriculum of MoE requirements. 
  • Meet frequently with other Project Coordinators to keep them up to date on any new resources that are developed and support teacher-trainers in the use of any new resources. 
  • Together with the EdTech Project Officer liaises frequently with MoE staff and other educational professionals to ensure MMT’s education program is in line with the national curriculum and school priorities. 
  • Consult regularly with project participants and other key community stakeholders to ensure materials are in line with changing needs and priorities of community. 

Representation and Networking

The EdTech Project Coordinator will represent and network with relevant stakeholders in meeting for discussing and exchange any relevant issues related to learning of education through EdTech including: 

  • Attend meetings when required with stakeholders such as the Ministry of Education, Youth and Sport (MoE), INFORDEPE and other relevant stakeholders to present relevant materials. 
  • Act as liaison person and key MMT representative in the development and implementation of project, both internally and externally 
  • Attend partners coordination meetings with the MoE in regarding to project implementation and learning session in the classroom through EdTech. 
  • Attend other meetings and relevant courses related to the roles.  

Staff Management

The EdTech Project Coordinator will manage staff to support the project implementation and administration including: 

  • Manage individual staff by developing work plans with them including learning and development plans to assist staff in meeting their responsibilities. 
  • Meet regularly with them to review progress and give recognition and resolve any issues. 
  • Implement MMT’s employment and HR policies including but not limited to Performance Appraisals of all direct reports. 
  • Treat all staff equally and without discrimination with respect and sensitivity.

The EdTech Project Coordinator will, at times, be required to undertake other duties related to the role as directed by the Programs Manager or Country Director, please see Job Description

Key Competencies

All staff based in Timor-Leste agree to uphold the values, policies, and procedures of Mary MacKillop Today in Timor-Leste by: 

  1. Being honest, reliable, and hardworking 
  2. Respecting the rights and dignity of each person 
  3. Listening attentively to the views of each person 
  4. Working as part of a team 
  5. Acting in the best interests of Mary MacKillop Today in Timor-Leste at all times
  6. Maintaining confidentially 

Background and skills 

  1. University qualification related to EdTech, including ICT and/or Early Childhood Education.  
  2. A high level of knowledge of teaching methodology and understanding of Early Childhood Education.   
  3. At least 5 years of experience in working with teachers and children in pre-primary school settings and knowledge of the national education curriculum, or experience working with teachers by training them through ICT 
  4. Has knowledge and working experience in managing an EdTech project.  
  5. Experience in training others, or minimum Cert III in Training and Assessment. 
  6. Experience in program administration and report-writing.  
  7. Experience in developing education and training resources for children and teachers. 
  8. Experience working with children from a range of backgrounds, including children with a disability. 
  9. Strong interpersonal and networking skills and the ability to work effectively with a wide variety of stakeholders in the community. 
  10. High level written and oral language skills in both Tetun and English. 
  11. Time management, scheduling, task allocation and financial management skills. 
  12. Willingness to travel domestically for extensive periods of the year in often remote and rural locations. 
  13. Adherence to all MMT policies and procedures including the Child Safeguarding Policy and willingness to undergo a criminal record check or local legal equivalent. 

Other Requirements 

  1. Flexibility to vary working hours to fulfill requirements of position if needed. 
  2. Demonstrated proactive, flexible approach and ability to work under pressure and to organize and manage workload to meet deadlines. 
  3. Demonstrated commitment to the values and principles of Mary MacKillop Today 
  4. Preferred Candidate must be willing to undergo a criminal record check and/or obtain a declaration from their local community leader verifying they are safe to work with children and vulnerable populations. 

Risk Management

The EdTech Project Coordinator will: 

  1. Observe safe work practices in accordance with policy, training, and instructions 
  2. Identify, report and where appropriate, take action to eliminate or prevent the risk recurring 
  3. Promote and implement occupational health and safety and risk prevention processes within the workplace 

N.B. risks arising in the workplace may be financial, site, task, or person specific or related to safety 


Candidates should send a Cover Letter addressing the Background and Skills and a CV to Mary MacKillop Today’s Program Director, Agostinha Ximenes. at Agostinha.Ximenes@marymackilloptoday.org.au by close of business onFriday 19th April, 2024. 

Download the full Job Description here: Project Coordinator – EdTech for Early Learning Project

Education Program Coordinator – Timor Leste (full time position)

The Education Program Coordinator – Timor-Leste will advise, coordinate, and manage Mary MacKillop Today’s international development education programs in Timor-Leste and provide technical support.

This will include establishing positive and mutually respectful relationships with Mary MacKillop Today’s Timor-Leste office, coordinating project management and administration tasks, and supporting effective design, monitoring, evaluation, and learning (DMEL). In addition, the Education Program Coordinator will contribute to wider team project management support and system improvement initiatives and coordinate the development of a program approach for education projects in Timor-Leste.

The Education Program Coordinator has three key areas of responsibility:

  1. Coordinate the effective development and delivery of Mary MacKillop Today’s Timor-Leste Education program
  2. Develop and maintain project administration systems
  3. Participate in and coordinate design, monitoring, evaluation and learning (DMEL)

Key Responsibilities

Coordinate the effective development, coordination and delivery of Mary MacKillop Today’s Timor-Leste Education program

  • Establish and maintain positive and mutually respectful relationships with Mary MacKillop Today’s Timor-Leste office.
  • Undertake capacity assessments and conduct ongoing capacity development activities with Mary MacKillop Today’s in-country staff, including identifying opportunities to promote two-way learning through our in-country office.
  • Coordinate all aspects of the project cycle for the Timor-Leste Education program including program administration, assisting with the development and appraisal of proposals and applications, submission of project reports and preparation of budgets and acquittals.
  • Manage all financial and narrative reporting for the Timor-Leste Education Program, including liaising with staff to ensure deadlines are met.
  • In collaboration with the International Programs & Quality Director, maintain an alert system for forthcoming proposals and reports.
  • Support the International Programs & Quality Director with the timely lodgment of tenders or submissions of applications for program funding or grants to support the growth and sustainability of Mary MacKillop Today’s programs.
  • Participate in strategic planning for the Timor-Leste Education program.
  • Support the process to develop an overarching Education Program approach and strategy for Timor-Leste together with the in-country staff and other stakeholders where relevant.
  • Provide high-level technical input into the design and development of new education projects in Timor-Leste, including input into stakeholder communication and consultation.

Develop and maintain administration systems

  • Coordinate and maintain program records for the purposes of enhancing quality control processes and strengthening the consistency of outputs, in-line with ACFID and ANCP compliance standards, including preparation for ANCP reaccreditation.
  • Coordinate and maintain financial records and undertake financial administration tasks, including monitoring against budgets and addressing variances as required.
  • Manage online application, reporting and data management software and liaise with web developers as required.
  • Coordinate travel logistics and document preparation for external consultants and/or Director’s participation in working groups, workshops, forums, network meetings, training courses and conferences.
  • Support the coordination of regional or country workshops: logistics, financial and administrative functions.
  • Contribute to MMT’s cross-team processes and information management systems, including archiving.

Participate in and coordinate design, monitoring, evaluation and learning (DMEL)

  • Coordinate project design, monitoring, evaluation and learning processes, including data capture, quality control of information management and reporting in order to measure and evaluate program outcomes and effectiveness.
  • Support the implementation of participatory project design principles in project design.
  • Undertake monitoring visits to program sites and participate in field visits as required.
  • Support the documenting of stories and lessons learned through the program to contribute to program development, organisational learning and Mary MacKillop Today communications and fundraising.
  • Contribute to team-wide program learning and development.

Key Competencies

Knowledge, Skills and Experience

  • Ability to work within and contribute to the Mission and Values of Mary MacKillop Today.
  • Tertiary qualification in International Development, Education, or a related field.
  • At least 3 years’ experience working within the international development sector in a relevant program coordinator role.
  • Experience working in Education projects or programs in an international development context is highly desirable.
  • High level of cross-cultural communication skills, including ability to communicate sensitively and effectively with people.
  • Demonstrated experience establishing and managing administration and tracking systems, preferably in support of project management, and well-developed budget management skills and financial acumen.
  • Experience with or knowledge of logframe and Theory of Change designs.
  • Strong understanding of DFAT and ACFID compliance requirements and experience in managing projects funded by institutional donors.
  • Strong written communication skills, including the ability to adapt writing and presentation style for a range of audiences and purposes including correspondence, proposals or submissions, report writing and minute taking.
  • High level of computer proficiency, in particular Excel.
  • Ability to travel internationally as required, up to 5 weeks per year.
  • Adherence to Mary MacKillop Today’s Safeguarding Policy, and willingness to undergo a criminal record check or statutory declaration of local legal equivalent where criminal records checks are unavailable or unreliable.

General Information

This position is a full-time role based in North Sydney, with the option for hybrid working arrangements, and reports to the International Programs and Quality Director of Mary MacKillop Today. It will initially be a 12-month fixed term contract, with the option to become permanent dependent on continuation of project funding, planned to start Monday 6th May 2024 (alternative start dates can be discussed).

The working environment at Mary MacKillop Today is informal but professional, with very high standards of output and delivery. We are a happy, enthusiastic and energy filled group, with a positive values-driven culture.

This is classified as a Contact with Children position and therefore subject to child-safe recruitment screening.

Mary MacKillop Today is committed to achieving an inclusive and diverse workforce.

Applications close on 8th April. Please direct any questions to [email protected]. To apply, please visit the Seek website: www.seek.com.au/job/74690547. Please ensure you submit a cover letter with your resume addressing the key competencies of the role.